Board Minutes - May 27 2003

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County of Inyo

Board of Supervisors

The Board of Supervisors of the County of Inyo, State of California, met in regular session at the hour of 9:05 a.m., on Tuesday, May 27, 2003, in the Board of Supervisors Room, County Administrative Center, Independence, with the following Supervisors present:  Vice-Chairperson Carroll “Butch” Hambleton presiding as Chairperson, Linda Arcularius, Julie Bear, and Ted Williams.  Supervisor Dorame was absent.   Supervisor Hambleton provided the Invocation, and Supervisor Williams led the Pledge of Allegiance.

 

 

Public Comment

The Chairperson announced the public comment period and there was no one from the public wishing to speak.

 

County Dept. Reports

The Chairperson announced the County Department Report period and there were no reports forthcoming.

 

Motor Pool/Equip Sheriff’s Vehicles

Moved by Supervisor Williams and seconded by Supervisor Bear to approve the purchase of services to equip five Sheriff’s Department vehicles from Nielsen’s Equipment Maintenance, in an amount not to exceed $20,732.73.  Motion carried unanimously, with Supervisor Dorame absent.

 

H&H-Hlth Serv./ Preparedness and Response Program Contract

Moved by Supervisor Williams and seconded by Supervisor Bear to approve the Contract between the County of Inyo and the State of California for the provision of Local Public Health Preparedness and Response to Bioterrorism Program in an amount not to exceed $66,967, for the period of July 1, 2003, through August 20, 2004; and authorize the Chairperson to sign.  Motion carried unanimously, with Supervisor Dorame absent.

 

Planning Dept./ Quad Knopf and Pacific Development Contract Amendments

Moved by Supervisor Williams and seconded by Supervisor Bear to approve Amendment Number Four to the Agreement between the County of Inyo and Quad Knopf, Inc., and Amendment No. Five to the Agreement between the County of Inyo and Pacifica Development, Inc., for the provision of environmental review and processing services, extending the term of the Contracts to a period ending June 30, 2004; and authorize the Chairperson to sign, contingent upon the appropriate signatures being obtained.  Motion carried unanimously, with Supervisor Dorame absent.

 

Water Dept./ Weed Eradication Chemicals P.O.

Moved by Supervisor Williams and seconded by Supervisor Bear to approve the purchase of 250 gallons of Garlon 4 Herbicide from Target Specialty Products in an amount not to exceed $21,075 and 330 gallons of Improved JLB Oil Plus, with dye from Silverado Ranch Supply in an amount not to exceed $3,240.60.  Motion carried unanimously, with Supervisor  Dorame absent.

 

CAO-Budget/ Third Quarter

The County Administrator reviewed in detail and at the length Staff Report and specific recommendations regarding the third-quarter budget report.  Mr. Chuck Hamilton, Deputy County Administrator, and Mr. Bob Mayhugh, Integrated Waste Management Supervisor, provided additional information and further justification for the recommendation to purchase a new roll-off truck, which will also be used as a dump truck.  The County Administrator and the Board discussed the fund balance scenarios presented in the Staff Report.  Mr. Mendez presented and explained an additional action regarding the Public Administrator/Public Guardian Budget, asking that Exhibit C be amended to include the addition. 

During the discussion the County Administrator also explained that should the Board schedule  budget hearings for the first week in August as requested, the Board does maintain the flexibility to, at a later date, postpone the hearings until the State Budget is adopted.  The Board and Staff also discussed the ramifications to the grants-in-support recipients should the Budget Hearings be delayed.  The County Administrator explained that he intended to include 50% of the grants-in-support recipients last year’s allocation in the preliminary budget to help defray the impacts and maintain on-going operations for these organizations, while the County budget process proceeds.

Moved by Supervisor Arcularius and seconded by Supervisor Bear to A) accept the Year-End Financial Report as presented;  B) Authorize the CAO and the Auditor-Controller to transfer funds within the General Fund to ensure that there are sufficient resources in the current Fiscal Year to adequately cover the project increases in Net County Cost (NCC) identified in the last column of the spreadsheet included in Attachment B to the Staff Report; and  C)  authorize the Auditor-Controller to make the budget adjustments as listed in Attachment C to the Staff Report, as amended to include the Public Administrator/Public Guardian budget recommendation.  Motion carried unanimously, with Supervisor  Dorame absent.

Moved by Supervisor Bear and seconded by Supervisor Williams to A) authorize the project savings of $59,883 to be used towards the purchase of a Roll-Off Dump Truck; B) find that $40,000 of the Special Reserve Funds slated for this project is no longer needed to make the first installment payment in the Lease Purchase Financing and redirect it toward the purchase of a Roll-Off Dump Truck, with the understanding that $40,000 is the not to exceed amount, and only the amount actually needed will be used; and C) find the low bid submitted by Carmenita Ford of Santa Fe Springs is non-responsive in that the delivery date of September 30, 2003, is unacceptable and award the bid for the purchase of one roll-off dump truck to the low bidder Gibbs Truck Centers, in an amount not to exceed $87,240.86, plus applicable sales taxes, shipping and licensing fees and authorize the County Administrator to sign any necessary documentation.  Motion carried unanimously, with Supervisor  Dorame absent.

 

The Board and Staff discussed the use of General Fund for loans for Water Department related activities.  Supervisor Hambleton reiterated his concern regarding the loans payable and his position that he would not support the use of General Fund for water activities.  The Board discussed alternatives to ensure that other funding sources are utilized for loans and that the General Fund loans are repaid immediately upon receipt of the DWP payment in July.  Additionally, the Board expressed concern with Department billing practices and the lag-time in invoicing for grant payments.

 

Moved by Supervisor Bear and seconded by Supervisor Williams to restate the Board’s previous policy direction to the Water Department to maximize timely billing to their grantors in order to minimize or eliminate the use of General Fund loans, the motion was amended as follows: restate the previous Board direction requiring the Department to invoice as frequently as the grants allow to maximize timely reimbursement, direct that Water Department Funds be used as the primary funding source for loans for Water Department related activities; and that any and all General Funds which may have been used last year, or which may be required this year, as a funding source (loan source) for Water Department related activities be immediately repaid upon receipt of DWP’s FY 2003/04 allocation for the “water related activities.”  Motion carried unanimously, with Supervisor Dorame absent.

 

Moved by Supervisor Bear and seconded by Supervisor Arcularius to direct the County Administrator to prepare a rollover budget for the start of FY 2003/2004 and present it for approval on June 24, 2003.  Motion carried unanimously, with Supervisor Dorame absent.

 

Moved by Supervisor Arcularius and seconded by Supervisor Williams to schedule the FY 2003-04 Budget Hearings beginning August 4, 2003.  Motion carried unanimously, with Supervisor Dorame absent.

 

Resol. #2003-23/ Retiree Medical Contribution

On a motion by Supervisor Williams and a second by Supervisor Arcularius, Resolution No. 2003-23  entitled “Resolution of the Board of Supervisors, County of Inyo, State of California, Amending Resolution #96-02 Fixing the Employer’s Contribution for Employees and the Employer’s Contribution for Annuitants at Different Amounts,” was adopted:  motion unanimously passed and adopted, with Supervisor Dorame absent.

 

Resol. #2003-24/ State Homeland Security Grant

On a motion by Supervisor Arcularius and a second by Supervisor Bear, Resolution No. 2003-24 was adopted approving the submittal of the application for FY 03 State Homeland Security Grant Program funding under the Department of Homeland Security, Office of Domestic Preparedness, and authorizing the County Administrator to sign the application and related documents on behalf of the County: motion unanimously passed and adopted, with Supervisor Dorame absent.

 

BofS/Minute Approval

Moved by Supervisor Williams and seconded by Supervisor Bear to approve the minutes of the May 13, 2003, Board of Supervisors Meeting.  Motion carried unanimously, with Supervisor Arcularius abstaining and with Supervisor  Dorame absent.

 

Board Members and Staff Reports

The Board Members reported on their activities during the preceding week including the recent Mule Days Activities, the Arts in the Park function sponsored by the Inyo Council for the Arts, the Sunrise Rotary Club Dinner in conjunction with the Arts in the Park activities, a First Five Meeting, a Fish and Game Advisory Commission Meeting and an LTC Meeting.  Supervisor Bear announced that the Bishop Big Band, who had played during the Arts in the Park activities this weekend was sponsoring a benefit dinner on June 8th for one of their members.  She also thanked the Round Valley 7th and 8th graders for their assistance in helping vendors set up for the event and the Bishop City Parks Staff for their endless help throughout the weekend.  Supervisor Hambleton also announced that Caltrans has indicated that no schools have applied for “Safe Routes to School” funding and encouraged local schools to look into possible uses for this money.

 

 

Closed Session

Assistant County Counsel announced that Agenda Items No. 11. CONFERENCE WITH LABOR NEGOTIATOR (Pursuant to Government Code Section 54957.6) - Instructions to Negotiators re: wages, salaries and benefits - Employee Organization - ICEA - Negotiators - County Administrator and Personnel Analyst, and No. 12. CONFERENCE WITH LABOR NEGOTIATOR (Pursuant to Government Code Section 54957.6) - Instructions to Negotiators re: wages, salaries and benefits - Employee Organization - Elective Officials Assistant Association (EOAA) - Negotiators - County Administrator and Personnel Analyst were being pulled from the Agenda and would not be discussed during closed session.  The Chairperson recessed open session at 11:15 a.m., to convene in closed session with all Board Members present, except Supervisor Dorame, to discuss Agenda Items No. 12A.  CLOSED SESSION - PERSONNEL (Pursuant to Government Code Section 54957)–- Public Employee Performance Evaluation – Title:  Agricultural Commissioner, and No. 12B.  CLOSED SESSION - CONFERENCE WITH LABOR NEGOTIATOR (Pursuant to Government Code Section 54957.6) - Instructions to Negotiators re: wages, salaries and benefits – Title - Agricultural Commissioner – Negotiator – Member of Board of Supervisors as designated.  The Chairperson recessed closed session at 12:05 p.m., reconvening at 1:00 p.m., with all Board Members present, except Supervisor Dorame.

 

Report on Closed Session

The Chairperson recessed closed session at 5:00 p.m., to reconvene in open session to receive a report on closed session.  County Counsel reported there were no items discussed in closed session, which were required by law to be reported on in open session. 

 

Adjournment

The Chairperson adjourned the regular meeting at 5:00 p.m., to 9:00 a.m., June 3, 2003, in the Board of Supervisors Room, at the County Administrative Center, in Independence.

 

___________________________________
   Chairperson, Inyo County Board of Supervisors

Attest:   RENÉ L. MENDEZ
         Clerk of the Board

    by:        ___________________________________
                   
Patricia Gunsolley, Assistant  

 

 

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Last Updated: May 18, 2006