Board Minutes - July 19, 2005

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County of Inyo

Board of Supervisors

 

 

The Board of Supervisors of the County of Inyo, State of California, met in regular session at the hour of 9:00 a.m., on Tuesday, July 19, 2005, in the Board of Supervisors Room, County Administrative Center, Independence, with the following Supervisors present:  Chairperson Ted Williams presiding, Linda Arcularius, Susan Cash, Jim Bilyeu, and Richard Cervantes. Supervisor Cervantes provided the Invocation, and Supervisor Arcularius led the Pledge of Allegiance.

 

Public Comment The Chairperson announced the public comment period.  Supervisor Bilyeu thanked the CDF Crew for the clean up of the Big Pine Convalescent Hospital property and the Public Works Department for scheduling that cleanup.  Supervisor Cervantes read constituent letters into the record from Larry Krause of Darwin, from the Friends of Tecopa and from Mike Strausman of Lone Pine.  Supervisor Cervantes also acknowledged a copy of what he referred to as a “police report” which he had received.  He indicated that it was a complaint concerning an incident at the Tecopa Campground and he provided the copy to County Counsel.  

 

County Department Reports

The Chairperson announced the County Department Report period.  Ms. Jean Dickinson, Director of Health and Human Services, informed the Board that the State budget included the reinstatement of the HIV Program funds for a one-year period and updated the Board on the impacts of the State budget on the IHSS and other programs.  Mr. Brandon Shults, Information Technology Director, notified the Board of a problem with the air conditioning unit in the office that will house the new hardware for the financial and network systems upgrades.  Mr. Shults explained that in consultation with Building and Maintenance he has learned that there is a possibility that the replacement of the unit may not be able to be accomplished because of the age of the current wiring system.  He said that he thought if the fix did not include replacement of the buildings wiring that the cost of the replacement could be included in the upgrade projects costs.  He also informed the Board that should any of the alternatives for the air conditioning problem exceed $4,000, it would become a Public Works project, which would then delay the upgrade projects timelines.  The Board thanked Mr. Shults for his work on this problem and acknowledged that no matter what the problem with the air-conditioning unit in the information services office is, the County will have to resolve the problem, because there are no alternatives to replacing the financial and network systems, since they are already beginning to fail. 

Ms. Leslie Klusmire, Planning Director, informed the Board that the Pine Creek project is being reconfigured because of the sale of the property, and it will require a new permit.  She also informed the Board that the Department has received an inquiry into a permit for a dairy farm in Olancha.  Ms. Klusmire also updated the Board on the Charleston View developments.   

Mr. Ron Chegwidden, Acting Public Works Director, provided additional information on the air-conditioning problem in the information services office, as well as informing the Board on the flood conditions as a result of the run-off.  The Board requested that the public be informed of the current status of run-off and to give the public the appropriate phone number to call to notify of flooding.  The County Administrator informed the Board of the resignation of Mr. Bill Michael, Library/Museum Director, who has taken a job as the Library Director of Mono County.  Mr. Juliff informed the Board that Mr. Michael’s had accepted an offer at $2,000 more in salary and with 50% less responsibilities than those he has at Inyo County. 

 

HHS Prevention Program Workshop

The Chairperson recessed open session at 9:50 a.m. to conduct a workshop with Health and Human Services Staff on Prevention Programs.  The Chairperson recessed the workshop to reconvene in open session at 10:50 a.m., with all Board Members present

 

CAO-Purchasing/ 05-06 Print Bid

Moved by Supervisor Arcularius and seconded by Supervisor Cash to award Bid No. 2004-08, Printing for 2005-06 FY, to the Hanigan Company and authorize purchase orders to order printing from this bid for FY 2005-06.  Motion carried unanimously.

 

CAO-Purchasing/ Office Computer/ Printer Supplies

P. O.

Moved by Supervisor Arcularius and seconded by Supervisor Cash to A) approve the purchase of office supplies and consumable computer/printer supplies for FY 2005-06 from Office Depot through the U.S. Communities Government Purchasing Alliance (GPA/Los Angeles County Contract #41421) and B) authorize purchase orders that exceed $2,000 to be issued to Office Depot throughout the fiscal year from the Purchasing Revolving Budget.  Motion carried unanimously.

 

Transit Program/ Repair Parts P. O.

Moved by Supervisor Arcularius and seconded by Supervisor Cash to authorize the issuance of blanket purchase orders to the following vendors in the amounts recommended by Staff, contingent upon the Board’s adoption of a FY 2005-06 budget.  Motion carried unanimously.

 

Integ. Waste/ Pahrump Valley Disposal - Tecopa Hauling Contract

Moved by Supervisor Arcularius and seconded by Supervisor Cash to approve the Contract between the County of Inyo and Pahrump Valley Disposal, Inc., for waste hauling services in the Community of Tecopa, in an amount not to exceed $41,756, for the period of July 1, 2005, through June 30, 2006, contingent upon the Board’s adoption of a FY 2005-06 Budget; and authorize the Chairperson to sign, contingent upon the appropriate signatures being obtained.  Motion carried unanimously.

 

Integ. Waste/ Pahrump Valley Disposal – Charleston View Hauling Contract

Moved by Supervisor Arcularius and seconded by Supervisor Cash to approve the Contract between the County of Inyo and Pahrump Valley Disposal, Inc., for waste hauling services in the communities of Shoshone and Charleston View, in an amount not to exceed $29,062, for the period of July 1, 2005, through June 30, 2006, contingent upon the Board’s adoption of a FY 2005-06 Budget; and authorize the Chairperson to sign, contingent upon the appropriate signatures being obtained.  Motion carried unanimously.

 

Integ. Waste/ Pahrump Valley Disposal – Furnace Creek Contract

Moved by Supervisor Arcularius and seconded by Supervisor Cash to approve the Contract between the County of Inyo and Pahrump Valley Disposal, Inc., for waste hauling services in the Community of Furnace Creek, in an amount not to exceed $38,400, for the period of July 1, 2005, through June 30, 2006, contingent upon the Board’s adoption of a FY 2005-06 Budget; and authorize the Chairperson to sign, contingent upon the appropriate signatures being obtained.  Motion carried unanimously.

 

Integ. Waste/ Pahrump Valley Disposal – Death Valley Junction Contract

Moved by Supervisor Arcularius and seconded by Supervisor Cash to approve the Contract between the County of Inyo and Pahrump Valley Disposal, Inc., for waste hauling services in the Community of Death Valley Junction, in an amount not to exceed $1,056, for the period of July 1, 2005, through June 30, 2006, contingent upon the Board’s adoption of a FY 2005-06 Budget; and authorize the Chairperson to sign, contingent upon the appropriate signatures being obtained.  Motion carried unanimously.

 

VSO/Subvention & Medi-Cal Certs

Moved by Supervisor Arcularius and seconded by Supervisor Cash to approve the Subvention and Medi-Cal Certificate of Compliance for FY 2005-06; and authorize the Chairperson to sign.  Motion carried unanimously.

 

Rd. Dept./Parts Blanket P. O.’s

Moved by Supervisor Arcularius and seconded by Supervisor Cash to authorize the issuance of blanket purchase orders to the vendors and in the amounts recommended by Staff, contingent upon the Board’s adoption of a FY 2005-06 budget.  Motion carried unanimously.

 

BofS/Sierra Nevada Consv. Update

Supervisor Arcularius provided the Board with information regarding recent SNC Committee meetings including the June 30, 2005 meeting and the public forum held in Bishop on June 28, 2005.  She informed the Board that the Committee has established the position of Executive Director to the Committee, which will be a State position, at the comparable salary as other Directors to State Commissions. 

 

BofS/Hatchery Funding AB 7 Support Letter

The County Administrator briefly reviewed the proposed letter to the Governor supporting AB 7 funding for the hatchery program.  The Chairperson, Supervisor Williams, requested that the last sentence of the third paragraph be replaced with “According to page 15 of the recent Joint Legislative Audit Committee, Bureau of State Audits’ report concerning the Department of Fish and Games’ administration of the Fish & Game Preservation Fund, from 2001 to 2004, funding allocations to state funded fish hatcheries has decreased by 17%.  This decline has resulted in diminishing levels of fish production and the near closure of local hatcheries, despite increasing revenue from sport fishing licenses.” And, that the second paragraph, first line be amended as follows “…. the ‘Wild and Heritage Trout Programs’ wild and California trout programs, and related enforcement activities.”

Moved by Supervisor Cash and seconded by Supervisor Bilyeu to approve the letter to Governor Arnold Schwarzenegger supporting AB 7 funding for fish hatcheries, as amended.  Motion carried unanimously.

 

CAO-Personnel/ LEAA MOU Extension

Moved by Supervisor Arcularius and seconded by Supervisor Bilyeu to approve Amendment No. 1 to the Comprehensive Memorandum of Understanding between the County of Inyo and the Law Enforcement Administrator’s Association, July 1, 2004 through June 30, 2005, extending the term until the negotiations for a new MOU are concluded.   Motion carried unanimously.

 

CAO-Personnel/ DSA MOU Approval

Moved by Supervisor Bilyeu and seconded by Supervisor Cash to approve the Comprehensive Memorandum of Understanding between the County of Inyo and the Deputy Sheriff’s Association (DSA).  Motion carried unanimously.

 

Resol. #2005-37/ Safety Empl. Compensation

On a motion by Supervisor Bilyeu and a second by Supervisor Cash, Resolution No. 2005-37 entitled “A Resolution of the Board of Supervisors County of Inyo, State of California, Fixing Compensation and Terms and Conditions for the Safety Employees in the County of Inyo,” was adopted: motion unanimously passed and adopted.

 

Museum/Two BPAR Assistant Positions Mr. Bill Michael, Library/Museum Director, provided additional information and further justification for the recommendation to hire two part-time Museum Assistants.  He explained that the positions will provide the adequate staffing to keep the museum open as published and confirmed that without the second position there will be occasions where the museum will not be able to open.  Mr. Michael’s confirmed that one position is included in the submitted budget, with the second position being covered with anticipated salary savings, as a result of his resignation.  Supervisor Arcularius indicated her support for filling one position at this time, and that she would consider the second position during budget hearings.  Supervisors Cervantes and Bilyeu indicated their support of the request as presented.  Supervisors Cash and Williams indicated their concern with funding for the second position.  Moved by Supervisor Cash and seconded by Supervisor Arcularius to waive the hiring freeze and authorize the recruitment and hiring of one part-time Museum Assistants at Range 44 (BPAR, $10.33 per hour, 20 hours per week.) and to review the second BPAR position during budget hearings.  Motion carried unanimously.

 

Motor Pool/Vehicle P.O. and Replacement Schedule Authorization

Deputy County Administrator, Mr. Chuck Hamilton, and the Auditor-Controller, Ms. Leslie Chapman, provided additional justification and further clarification of the request to consider a 5-year vehicle replacement schedule and authorize the purchase of 12 vehicles per that schedule.  Ms. Chapman explained that the need for this action is as a result of a State Audit and if this action is not taken the an audit exception may result in the County being required to refund grant funds, which were allocated to the replacement of vehicles and not expended for that purpose.  She explained that by deferring vehicle purchases in the past, the County had saved general fund dollars because of the reduced replacement costs being allocated to individual budgets.  Mr. Hamilton indicated that an updated replacement policy is being developed and will be presented for Board consideration in the future.  

Moved by Supervisor Arcularius and seconded by Supervisor Cash to A) approve the 5-Year Replacement Schedule, as presented and authorize the Motor Pool Department to seek bids, for the purchase of 12 vehicles to replace existing aging fleet vehicles; B) award the bid for vehicles to the lowest bidder/bidders that meets the specifications; and C) authorize the purchase of twelve vehicles from the lowest bidder/bidders in an amount not to exceed $317,000, contingent upon the adoption of the FY 1005-06 County Budget.  Motion carried unanimously.  

Moved by Supervisor Arcularius and seconded by Supervisor Cash to direct Staff to bring back for Board consideration a 5-Year Replacement Plan that includes policies and procedures on the expenditure of Motor Pool replacement funds over the next five years.  Motion carried unanimously.

 

Probation/Staff Salary Adjustments Chief Probation Officer, Mr. Jim Moffett, addressed the Board to provide further explanation and justification for his request that the salary for the Juvenile Center custodial staff and Probation Officers be increased.  The County Administrator informed the Board that Personnel did not concur with the recommendation and reminded the Board of the two PERB actions currently pending against the County.  He informed the Board that those matters are set to be heard on August 28.  Mr. Juliff also notified the Board of a letter from ICEA which he had received and which was requesting that this Agenda Item be pulled because action as requested violates Article 42 of the MOU between the Union and the County.    The Board thanked Mr. Moffett for his presentation.   

No motion was forthcoming on the request for the Board to authorize salary adjustments for custodial staff at the Inyo County Juvenile Center and Officers of the Probation Department as recommended by Staff.

 

Treasurer/Financial Systems Oversight Committee Project Update The Board and representatives of the Financial Systems Oversight Committee, updated the Board on the status of the Financial Information System Project and the Network Project, including the schedule for release of and expenditure of the funds.  The Board and Staff discussed at length the problem, which has arisen as a result of the air-conditioning failure in the information services office.  Mr. Shults informed the Board that in attempting to find a solution for the problem a question of priority arose in Public Works.  The Board and the Committee Members discussed the action being considered by the Board regarding the setting of priorities, with the Board acknowledging that the Committee will have the authority to identify priorities for various departments, i.e. Building and Maintenance on the fix for the air-conditioning unit.  The Board reiterated their commitment to the two upgrade projects, and requested that the Committee keep them informed as to measures taken to resolve the air-conditioning problem.  Moved by Supervisor Cash and seconded by Supervisor Arcularius to A) approve the letter to the Department Heads and Managers regarding the Financial Information System Project and the Network Project; and authorize the Chairperson to sign; and the Committee to disseminate the letter; B) authorize the Committee and/or its members to execute the closing documents on the Master Lease Purchase Agreement with Bank of America; C) authorize the Committee to establish the funding dates on which the Lease Purchase Proceeds will be released by the Bank of America and deposited into Escrow Account; and D) authorize the Committee and its members to expend both County monies and the lease purchase proceeds in a manner that will ensure the completion of both projects.  Motion carried unanimously.

 

Resol. #2005-38/

Treasury Loan to County General Fund

Supervisor Cash requested that the type on the word Supervisor on the signature line be corrected.  On a motion by Supervisor Cash and a second by Supervisor Bilyeu, Resolution No. 2005-38 was adopted, as corrected, pursuant to the provisions of Article XVI, Section 6 of the California Constitution, thereby requesting and approving a $5,000,000 interim loan from the County Treasury for the purpose of financing County operation during the 2005-06 fiscal year: motion unanimously passed and adopted.

 

BofS/Minute Approval Moved by Supervisor Cash and seconded by Supervisor Arcularius to approve the minutes of the Board of Supervisors Special Meeting of June 27, 2005, and Regular Meeting of June 28, 2005.  Motion carried unanimously.

 

Moved by Supervisor Cash and seconded by Supervisor Bilyeu to approve the minutes of the Board of Supervisors Regular Meeting of July 5, 2005.  Motion carried unanimously, on a four-to-zero vote with Supervisors Cash, Williams, Bilyeu and Cervantes voting yes, and with Supervisor Arcularius abstaining.

 

Closed Session

The Chairperson recessed open session at 2:55 p.m., to convene in closed session, with all Board Members present to discuss Agenda Items No. 23.  CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION (Pursuant to Government Code Section 54956.9(a) - Sierra Club v. City of Los Angeles, Department of Water and Power, Inyo County Superior Court Case No. SICVPT04-37217 (Write of Mandate); and 24.  PERSONNEL (Pursuant to Government Code Section 54957) – Public Employee Performance    Evaluation – Title:  Director of Planning.

 

Report on Closed Session

The Chairperson recessed closed session at 6:15 p.m., to convene in open session to receive a report on closed session.  County Counsel reported that with regard to Agenda Item No. 23. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION (Pursuant to Government Code Section 54956.9(a) - Sierra Club v. City of Los Angeles, Department of Water and Power, Inyo County Superior Court Case No. SICVPT04-37217 (Write of Mandate), the Board in a unanimous vote, with Supervisors Arcularius, Cash, Williams, Bilyeu and Cervantes voting yes, to authorize and direct the Office of County Counsel to file an Amicus Brief on behalf of the County of Inyo.   

 

Adjournment

The Chairperson adjourned the regular meeting at 6:15 p.m., to 9:00 a.m., July 26, 2005, in the Board of Supervisors Room, at the County Administrative Center, in Independence.

 

 

 

                                                                                                ________________________________________
                                                                                               
Chairperson, Inyo County Board of Supervisors

   

Attest:   RON JULIFF
         Clerk of the Board

 

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