County of Inyo

Board of Supervisors

The Board of Supervisors of the County of Inyo, State of California, met in regular session at the hour of 9:00 a.m., on December 12,  2006, in the Board of Supervisors Room, County Administrative Center, Independence, with the following Supervisors present:   Chairperson Susan Cash presiding, Linda Arcularius, Ted Williams, Jim Bilyeu, and Richard Cervantes.   Supervisor Jim Bilyeu provided the Invocation, and Supervisor Richard Cervantes led the Pledge of Allegiance.

Public Comment

The Chairperson announced the public comment period.   Mr. Warren Alsup, former Inyo County First District Supervisor, addressed the Board to comment on the LORP ceremonies last week and to commend Mr. Greg James, Inyo County Special Attorney, for his continuing dedication to the County of Inyo and to suggest that the new LADWP head gate be name in honor of Mr. James.

County Dept. Reports

Supervisor Arcularius commented on the LORP ceremonies, mentioning the numbers of people who have been involved in this project over the years.   She expressed a desire to have the Inyo County perspective in the historical events, which are culminating in the rewatering of the Lower Owens River, memorialized for future generations.   She suggested that the County explore the possibility of getting an Intern or a Graduate Student who may be interested in this subject to be hired for this project, and suggested that this be discussed by the Board in the future.   Ms. Jean Dickinson, Director of Health and Human Services, updated the Board on CalWorks Program changes.   Supervisor Arcularius requested that a workshop be scheduled with the Board on the CalWorks Program.

Integ. Waste/So. County Operations

The Chairperson recessed open session at 9:10 a.m., to convene in a workshop with all Board Members present, to receive a review of the South County Solid Waste Operations presented by the Deputy County Administrator.

Emerg. Serv./ HHS and EMS Equipment & Supply P.O.

Moved by Supervisor Williams and seconded by Supervisor Bilyeu to A) declare the following companies as sole-source providers for Emergency Medical Services (EMS)/Health and Human Services (HHS) equipment and/or supplies and authorize the purchase of services, equipment and/or supplies as follows:   a) Life-Assist of Rancho Cordova, CA for EMS response supplies and equipment in an amount not to exceed $18,293, including tax and shipping; b) Lab Safety Supply of Jamesville, WI for disposable clothing in an amount not to exceed $271, including tax and shipping; c) Moore Medical of New Britain, CT for disposable blankets and Cidex in an amount not to exceed $607, including tax and shipping; and d) Sears of Bishop, CA for a GE 22-cubic ft. refrigerator/freezer combination in an amount not to exceed $956, including tax and shipping; and B) authorize the purchase of a TVI portable air conditioner from Ferno of Carlsbad, CA in an amount not to exceed $7,007.   Motion carried unanimously.

Emerg. Serv./ Fire and Emerg. Response Equipment P. O.

Moved by Supervisor Williams and seconded by Supervisor Bilyeu to A) declare Lab Safety Supply of Jamesville, WI a sole-source provider of fire equipment/emergency response equipment and authorize the purchase of equipment and response supplies from Lab Safety in an amount not to exceed $22,193, including tax and shipping; and B) declare L.N. Curtis & Sons of Oakland, CA a sole-source provider of custom cord reels with electric cord and authorize the purchase of three custom cord reels with electrical cords from L.N. Curtis and Sons in an amount not to exceed $742, including tax and shipping.   Motion carried unanimously.

Motor Pool/Pay Truck Vault Invoice

Moved by Supervisor Williams and seconded by Supervisor Bilyeu to ratify the payment of an invoice in the amount of $2,139.12 to Truck Vault located in Sedro-Wolley, WA for the purchase of one gun vault for INET.   Motion carried unanimously.

E. Health/Hearing Panel Appt.

Moved by Supervisor Williams and seconded by Supervisor Bilyeu to appoint Mr. Dan Totheroh to the Integrated Waste Management Independent Hearing Panel to complete   an unexpired two-year term ending March 17, 2008.    Motion carried unanimously.

HHS-Children’s Serv. Council/   Appts.

Moved by Supervisor Williams and seconded by Supervisor Bilyeu to A) make the appointments to the Children’s Services Council as recommended by Staff to complete one-year terms expiring on June 30, 2007; B) set the quorum for the Council at 12; and C) appoint Linda Benson and Jim Moffett as Co-Executive Directors of the Children’s Services Council.   Motion carried unanimously.

Planning-Yucca Mt./AULG Funding Certification

Moved by Supervisor Williams and seconded by Supervisor Bilyeu to certify that funds provided to Inyo County as an Affected Unit of Local Government (AULG) under the Nuclear Waste Policy Act, as Amended, have been expended in accordance with the provisions of that Act, and the Energy and Water Appropriations Act of 2006, and authorize the Chairperson to sign and direct that the certification be submitted to the U.S. Department of Energy.   Motion carried unanimously.

Resol. #2006-60/ Museum Re-Roof Project Notice

On a motion by Supervisor Williams and a second by Supervisor Bilyeu Resolution No. 2006-60 was adopted accepting the improvements and authorizing the recording of a Notice of Completion for the Eastern California Museum Re-Roofing Project:   motion unanimously passed and adopted.

Resol. #2006-61/ Statham Hall Re-Roof Project

On a motion by Supervisor Williams and a second by Supervisor Bilyeu Resolution No. 2006-61 was adopted accepting the improvements and authorizing the recording of a Notice of Completion for the for the Statham Hall Re-Roofing Project.   Motion carried unanimously.

P.W./Cal. Eng. Co., Contract Amendment

Moved by Supervisor Williams and seconded by Supervisor Bilyeu to approve Amendment No. 2 to the Contract between the County of Inyo and California Engineering Company, Inc., increasing the Contract by $3,000 to an amount not to exceed $37,500; and authorize the Chairperson to sign.   Motion carried unanimously.

Resol. #2006-62/ Master Agreement

Moved by Supervisor Williams and seconded by Supervisor Bilyeu to adopt Resolution No. 2006-62 approving the Administering Agency-State Master Agreement No. 09-5948R for Federal Aid Projects and authorizing the Chairperson to sign and authorizing Public Works to execute the Program Supplement Agreement; motion unanimously passed and adopted.

P.W./Tri-State Surveying Contract Amendment

Moved by Supervisor Williams and seconded by Supervisor Bilyeu to approve Amendment No. 4 to the Contract between the County of Inyo and Tri-State Surveying, Ltd., extending the term of the Contract From December 31, 2006 to June 30, 2007 and increasing the Contract to an amount not to exceed $34,000; and authorize the Chairperson to sign, contingent upon the appropriate signatures being obtained.   Motion carried unanimously.

Rd. Dept./ Muffler Assy. P.O.

Moved by Supervisor Williams and seconded by Supervisor Bilyeu to declare Silver State International a sole-source provider of diesel emissions devices and authorize the purchase of five DMF Muffler Assemblies, from Silver State International in an amount not to exceed $26,371.81 including tax and freight.   Motion carried unanimously.

Planning-Yucca Mt./Bishop Office Space Lease

Ms. Rennie Holland, Yucca Mountain Assessment Office, provided additional information and further justification for the request to lease Yucca Mountain office space in Bishop.   She provided the Board with a revised copy of the first page of the sublease, noting Section 1.4 “ Lease Term”: has been modified to limit the term, should the Master Lease between the owners of the land and the building (Maudsley) not be renewed, in which case the lease will expire June 30, 2008.   County Counsel, Mr. Paul Bruce, provided further clarification, explaining that the County could expect that prior to the June 30, 2008 date, the County will be required to renegotiate the cost of the lease and if the increased costs are not accepted the lease would be terminated at that time and not in December of 2009.   Supervisor Bilyeu expressed dissatisfaction with the recommendation to relocate the Yucca Mountain Offices in the Bishop Area, explaining that there is a County owned building in Independence, i.e., the Office of Education building sitting vacant, which could facilitate the Yucca Mountain offices.   Supervisor Cervantes concurred with Supervisor Bilyeu’s remarks, wondering why the offices couldn’t be located in Lone Pine.   Supervisor Williams explained that he too had great concern with spending funds to lease a building when the County could actually lease a facility and recoup the lease payments.   Supervisor Arcularius also expressed concern, asking why the County could not utilize Yucca Mountain funding to make the necessary improvements to the Office of Ed building and then lease it back to the Program.   She explained that in the past the County has paid large sums in leaseholder improvements to prepare facilities for County occupation and then also pay for the monthly lease of the space.  The Board and Staff discussed the possibility of utilizing the Office of Education Building to house the Yucca Mountain Offices, including signage placement on U.S. Highway 395.

The County Administrator indicated that Staff would explore the alternatives and return with further recommendations regarding the housing of the Yucca Mountain Offices.   The Board took no action on the request to approve a facility Sub-Lease Agreement with Maudsley Enterprises, Inc., for offices located in Bishop, at 787 N. Main Street, Suite H, to accommodate the Yucca Mt. Oversight Program for a three year term beginning January 1, 2007 and ending December 31, 2009 at the rates of $1,440 per month for the first year, $1,496 per month for the second year, $1,551 per month for the third year, including three one-year lease extension options, contingent upon the Board’s ability to fund the lease from year-to-year.

Ord. 1124/ Purchasing Ordinance

On a motion by Supervisor Williams and a second by Supervisor Bilyeu Ordinance 1124, entitled “ An Ordinance of the Board of Supervisors of the County of Inyo, State of California, Repealing Chapter 3.08 of the Inyo County Code, Modifying Section 7.60.120 of the Inyo County Code, and Adding Title 6 to the Inyo County Code,” was adopted: motion unanimously passed and adopted.

CAO-Personnel/ AltaOne White Hat Prog.

The County Administrator, Mr. Ron Juliff, briefly explained the benefits of the County entering into an Agreement with AltaOne.   He introduced JoLeigh Ernst of AltaOne who provided more detail on the services, which will be offered to the County’s employees.   Moved by Supervisor Bilyeu and seconded by Supervisor Arcularius to approve the White Hat Partnership Program Employer Partnership Agreement between the County of Inyo and AltaOne Federal Credit Union; and authorize the County Administrator to sign.   Motion carried unanimously.

Resol #2006-63/ Law Library Civil Fee Increase

On a motion by Supervisor Arcularius and a second by Supervisor Cervantes, Resolution No. 2006-63 was approved increasing the amount distributed to the Law Library fund from the Uniform Civil Fee by the Superior Courts by $3.00 effective January 1, 2007: motion unanimously passed and adopted.

CAO-Info Serv./ SunGard-BiTech Agreement

The County Administrator provided additional information and further justification for the contract with SunGard-BiTech.   He explained that the Financial Oversight Committee had met, yesterday, and voted to support approval of this Contract.   He also noted that this Contract is a planned expenditure for the Network Project and that the County is receiving a discount for approving the Contract prior to the end of the year, because SunGard wanted to book the sale in this calendar year.   Moved by Supervisor Cervantes and seconded by Supervisor Arcularius to approve the Agreement between the County of Inyo and SunGard-BiTech LLC for proprietary software license and fees, professional services, third party software and licenses, third party services, computer hardware and first year support and maintenance fees in an amount not to exceed $478,500 plus applicable taxes and authorize the Chairperson to sign, contingent upon the appropriate signatures being obtained.   Motion carried unanimously.

HHS-Change in Authorized Strength

Supervisor Williams declared a potential conflict explaining that he was seeking employment when he leaves office, which may entail opportunities with the County, and excused himself from the meeting.   Ms. Jean Dickinson, Director of Health and Human Services, provided additional information and further justification for the request to establish a Management Analyst and a Senior Management Analyst positions for several of the Department’s in the County.   She briefly described where these positions would be utilized in HHS.   The County Administrator provided clarification on how the positions would fit into existing organizational structures in the various departments.   Supervisor Arcularius explained that she was expecting the department to fill the position with an individual who was highly qualified and that if that individual were not found that the position would not be filled.   Supervisor Cash expressed a desire to postpone making a decision on the Fiscal Director position, until the Department has the opportunity to thoroughly review its organizational structure in light of the most recent changes in staff, which Ms. Dickinson referred to in her opening remarks.  

Moved by Supervisor Bilyeu and seconded by Supervisor Arcularius to A)   approve modifications to the existing job description for the Management Analyst position by creating a Management Analyst position at Range 74 ($3,999 - $4,861) and a Senior Management analyst position at Range 76 ($4,193 - $5,098) as recommended by the Personnel Director;   B) change the authorized strength of the Health and Human Services Department by deleting the Director of Program and Fiscal Evaluation position at Range 82 ($4,840 - $5,876) and adding a Management Analyst position at Range 74 ($3,999 - $4,861); and C)   increase the authorized Strength of the Health and Human Services Department by adding a Fiscal Director position at Range 82 ($4,840 – $5,876) and authorize the filling of this position through a closed promotional recruitment.   Motion carried unanimously, on a four-to-zero vote, with Supervisors Arcularius, Cash, Bilyeu and Cervantes voting yes, and with Supervisor Williams absent.

HHS-Soc. Serv./ Integ. Case Worker Position

Moved by Supervisor Bilyeu and seconded by Supervisor Arcularius to change the authorized strength by deleting one Case Manager III position at Range 64 ($3,157 - $3,838) and adding one Integrated Case Worker I position, at Range 60 ($2,878 - $3,494).   Motion carried unanimously, on a four-to-zero vote, with Supervisors Arcularius, Cash, Bilyeu and Cervantes voting yes, and with Supervisor Williams absent.   At the conclusion of this item, Supervisor Williams rejoined the meeting.

Probation/Juvenile Hall Exterior Drinking Fountain

Moved by Supervisor Arcularius and seconded by Supervisor Bilyeu to A) amend the FY 2006-07 Juvenile Probation Budget Unit 023100 by increasing appropriations in Office Supplies and Other Equipment (Object Code #5232) by $3,500 and decreasing appropriations in Equipment Over $5000 (Object Code #5670) by $3,500; (4/5’s vote required) and B) award the bid and authorize the purchase of an exterior drinking fountain from Western Nevada Supply of Bishop in an amount not to exceed $3,600.   Motion carried unanimously.

Recess/ Reconvene

The Chairperson recessed the regular meeting at 11:45 a.m., to reconvene at 1:00 p.m., in closed session, with all Board Members present.

Closed Session

The Board met in closed session to discuss Agenda Item No. 23. CONFERENCE WITH LABOR NEGOTIATOR  [Pursuant to Government Code §54957.6] - Instructions to negotiators re: wages, salaries and benefits - Employee Organization: ICEA - Negotiators: CAO Ron Juliff,   and Personnel Analyst Sue Dishion and Agenda Item No. 23A. PERSONNEL (Pursuant to Government Code Section 54957)– Public Employee Appointment – Title:   Director of Planning.

Report on Closed Session

The Chairperson recessed closed session at 3:40 p.m., to reconvene in open session to receive a report on closed session.   County Counsel reported there were no items discussed in closed session, which were required by law to be reported on in open session.  

Adjournment

The Chairperson adjourned the regular meeting at 3:40 p.m., to 9:00 a.m., Tuesday, January 2, 2007, in the Board of Supervisors Room, at the County Administrative Center, in Independence.